constitution
This chapter adheres to the principles put forth by SAA and upholds their guidelines for membership. We are a beneficial forum for graduate students interested in the preservation of historical records, devoted to developing leaders for tomorrow's archival, museum, and cultural heritage professions.
We enhance the educational experience by providing and organizing workshops, lectures, group meetings, classes, guest speakers, and field experiences that combine the theoretical perspectives, practical experiences, and research initiatives espoused by SAA. Our meetings, homepage, and listserv promote communication among students, as well as providing avenues for contacts within the field of archives, special collections, and museum environments. Our monthly meetings encourage members to share information regarding internships, opportunities, and job placements. We invite students who have participated in academic and professional conferences to share their experiences with other members. We work with other archival, library science, and public history student groups to increase communication among these organizations, promote archival interests at our university and within the School of Information and Library Science, which promotes the mutual interests of allied professions. We raise funds for future use in order to create a viable organization that can continue to provide professional resources to archival students.
Body
I.
Name
II. Objectives
III. Membership
IV. Annual Report
V. Officers and Advisors
VI. Bylaws
VII. Amendments
VIII. Meetings
IX. Dissolution
I.
Duties of Officers
II. Elections
III. Committees
The name of this organization shall be The University of North Carolina at Chapel Hill Student Chapter of the Society of American Archivists.
A. To Acquaint members with the objectives, ethics, and publications of the archival profession and the Society of American Archivists.
B. To encourage professional activities among the members in order to develop the leaders of tomorrow's archival profession.
C. To provide members with opportunities to discuss archival issues and interact with professional archivists.
D. To promote communication with other student groups within the University, in order to develop mutual interests of the library and archive professions.
E.
To promote archival interests within the University and its academic departments.
III. Membership
A. Membership in this organization is open to all students who are currently enrolled in graduate-level studies at the University of North Carolina at Chapel Hill.
B. Membership in the Graduate Student Chapter requires membership in the Society of American Archivists. Student members are eligible for a reduced rate of membership in the SAA.
C.
A minimum of five members in good standing with the Society of American Archivists
is necessary to maintain status as a legitimate chapter.
IV. Annual Report
A. An Annual Report on Current Activities will be prepared and submitted to the Executive Office of the Society of American Archivists for review at the mid-winter conference. This report will include the names of all members of the Graduate Student Chapter, the name of the coordinator(s) and the faculty liason, and a summary of Chapter activities within the past year.
B. Failure to produce a Report on Current Activities will initiate an inquiry
by the Society of American Archivists, which could result in the dissolution
of the Graduate Student Chapter.
V. Officers and Advisors
A.
Officers of this organization shall include a President,
Vice-President, Secretary, Treasurer, and Webmaster. These officers
together with the faculty advisor will comprise the Chapter Executive
Board, which shall be responsible for the administration of the
organization.
B. A Chapter member shall be chosen to act as liason with the Society of American
Archivists. The selected individual must be a member in good standing of the
SAA. The liason will be responsible for ensuring that any Chapter newsletters
or publications are sent to the SAA Executive Office; maintaining mailing
lists; for the content and accuracy and legibility of all mailings; and for
distribution of all Chapter communications.
C. The faculty advisor shall be an individual member of the SAA, and will act as a liason with the SAA in matters regarding the Graduate Student Chapter.
D.
Officers shall serve for one year, beginning with the start of the Spring
Semester. If a vacancy should occur among the offices of the Chapter's Executive
Board, an interim replacement shall be appointed by the Executive Board to
serve until the next regularly scheduled election.
VI. Bylaws
The Executive Board is authorized to prepare, adopt or amend bylaws as may be desirable for administration of the organization. A copy of the current bylaws must be made available to all members. Changes to the bylaws shall be subject to review the membership and approved by a majority vote.
Amendments to this Constitution may be proposed by any member at a regularly scheduled meeting of the Chapter Executive Board, and shall be decided by a majority vote.
Meetings shall be held at the beginning of each academic semester, and at least biweekly throughout the academic year. Meetings shall be conducted in accordance with a rule of order chosen by the Chapter Executive Board.
In
the event of dissolution of this organization, any funds or assets shall be
allocated as designated by the Chapter Executive Board in office at the time
of dissolution.
A. The President shall be chair of the Executive Board and shall have ultimate responsibility for the functioning of the organization at the University. The President also will consult on a regular basis with the Chapter liason to the Society of American Archivists. The President will be an ex-officio member of all committees.
B. The Vice-President shall assume the duties of the President in the latter's absence, assume the office of the President should it become vacated, and direct public relations within the University community.
C. The Secretary shall be responsible for maintaining the Chapter's email account, for keeping a record of all Chapter meetings and activities, and for maintaining a file for all permanent records of the organization. The Secretary will also be responsible for assembling a yearbook of the Chapter's activities. The annual Report on current Activities, to be submitted to the Executive Office of the Society of American Archivists, will be prepared by the Secretary.
D. The Treasurer shall have responsibility for all financial matters pertaining to the organization. Included in these duties will be oversight of all sanctioned fund-raising activities, and the preparation of a Chapter financial report at the beginning and close of each academic semester.
E. The Webmaster shall have the responsibility for maintaining the organizational website and listserv.
F. The Chapter Executive Board may as a body at regular meetings appoint members to serve in the planning and coordination of organizational activities.
A. Elections for the offices of President, Secretary, Treasurer, and Webmaster shall be coordinated to coincide with the other student organizations within the UNC School of Information and Library Science.
B. Nomination and election of officers will be coordinated by an Ad Hoc committee appointed by the Executive Board.
C. The Ad Hoc Committee will ensure that a list of nominees for all offices, and brief written statements of the candidates are posted at least one week prior to the election.
D. All members in good standing of the Chapter are entitled to vote for officers. Vote shall be by secret ballot according to the procedures established by the Ad Hoc Elections Committee. The faculty advisor will consult with the appointed SAA Liason to verify that only Chapter members in good standing participate in the voting. The faculty advisor furthermore shall ensure that the elections are fair and valid.
A. Standing program committees of continuing areas of interest designed to meet the objectives of the chapter shall consist of volunteer Chapter members.
B. Ad Hoc committees shall be appointed as necessary by the Executive Board.
Any references to commercial interests do not imply any endorsement by SAA. SAA does not assume liability or responsibility for the conduct, content, or currency of any site linked or pointed to from the SAA Web site.