Tools for Information Literacy

Exercises to practice adding elements to the text

Headers (not the same thing as HEADINGS)

After toggling to the header and using the Show Next button on the header toolbar, insert descriptive headers for each section

We want to add headers to each page in our document, so when it is printed the reader can see at a glance where they are in it. It might look like this.

In the example above, "AVOGADRO CORP" was put in the header of each even page, "WILLIAM HERTLING" was put in the header of each odd page, and the headers are center aligned.

The page number is outside aligned in the footer.

But we will do ours differently. We will put the book title in the head of each odd numbered page and will change the chapter title in each chapter even page section.

After we have done the headers, we will put the page numbers in the footers, and center align them.

First, the headers ...

Add headers to your document so that the odd page headers for all sections beginning with the first chapter in your book have the title of the book centered in them.

Using the Next button in the Header&Footer ribbon, move to Odd Page Header - Section 5.

You will start to create headers in Odd Page Header - Section 5 (which is the header of the section that you placed at the start of Chapter I).

Start with 1 | Drums That Talk. This chapter begins with the Odd Page Header - Section 5. Remember to Unlink this header from the header for the odd page header for section 4, for if you don't, the header you enter here will propagate back through odd page headers for the previous section as well as the subsequent sections.

Remember to apply the header style to the name of the book in the header.

Once you have put the book title in Odd Page Header - Section 5, it will populate out to all the subsequent odd page section headers.

Then go on to do the same thing by placing the chapter titles in even page headers, but with a difference.

FIRST, be sure that the header for this section is NOT linked to previous. Having deselected that button, type the section name into the header. For example, in the section, you would add the words 1 | Drums That Talk in the header.

REMEMBER, you must first be sure the section header you are about to modify is NOT LINKED TO PREVIOUS. Once you have done this, when you change the header, you change the header you are working on and all the headers that follow it, but you do not change the headers you have already done.

Then go on to do the same for each succeeding even page section (or, said another way, for each succeeding chapter) - not same as previous, then add chapter number or title.

This is what you want it to do - the title in every odd page header starting with section 5, the chapter title changing with each subsequent even page header starting with section 5

However, in the image below, we can see that the program view does not display any last page in a section if it has no text upon it. The page numbering will be correct even if it seems like it skips a number.

Page numbers in the footer

Step 01: Insert page numbers at the bottom center of each page (footers) starting with the title page.

Place your cursor immediately prior to the title and, using the Header & Footer ribbon, place page numbers in this section. You will have to toggle from the Header view to the Footer view, and you will see that you are in section 1 (assuming you did your sectioning already).

This step will add page numbers into the odd page footers for the entire document, starting from this location. We will need to edit the footer later, however, to remove the unneeded number on the title page.

Then go to the next footer, the even page in section 1.
Step 2: Insert a page number in the footer here.

We now have page numbers in all the odd and even footers for the document since each succeeding footer inherits the one that came before it.

But we need to make some modifications.

1. First, navigate to odd page footer, section 2. Once there, unlink this footer from the previous. Then navigate to the previous footer (in odd page section 1) and delete it, so we will have no number on the title page.
2. Second, format the page number in odd page section 2 to display in lower case roman numerals and continue numbering from the previous (now blank) section. It will display as "ii".

This will now propagate to all the subsequent odd page footers, but will will modify them in a future step.

Navigate to the initial even page footer, in section 2, and put in the same lower case roman numeral page number in the center of the footer. It will change to page iii.

This will now propagate to all the subsequent even page footers, but will will modify them in a future step.

Navigate to the odd page footer in section 5.

On the odd page footer for section 5, we are going to do two things.

1. We want to start the pagination on the first chapter with Arabic numerals, starting with 1. So, we need to unlink the footer in section 5 from the previous, and format the page numbers accordingly. The page numbers for subsequent odd page footers will inherit this formatting.
2. Do the same for even page footer section 5, and the remainder of the even page footers will inherit this formatting. Your document page numbering is complete.