LIS 405 June 23, 2000 Schedule

LIS 405: MANAGEMENT OF LIBRARIES
AND INFORMATION CENTERS

JUNE 23 SCHEDULE

Summer 2000

SCHEDULE | SYLLABUS | ASSIGNMENTS | RESOURCES | NEWS & NOTES

Day 3 - Friday, June 23

To be well prepared for today, please read the assigned chapters (11, 15 and 16) plus the reading from Prentice's book on Financial Planning. It's chapter V on Budget Design. There is a link to it from the schedule page. An optional reading is also provided. It's old but, in my mind, a classic dealing with power and influence by the former editor of the Harvard Business Review and author of a number of management books, Rosabeth Moss Kanter. The title is "Power Failure in Management Circuits."
One other item that you might find helpful for the budgeting exercise we will do in class is to read the exercise (linked below) and do a little work on it (using Prentice as a reference). You may also want to read the negotiation exercise (linked below) that we will do on Saturday -- just to get you thinking about it.

Aproximate Times and Topic

9:00

REVIEW

Questions, Comments, Portfolio Sharing
Review Agenda and Adjust as Needed
The Problem-Solving Paradigm
Ways to Handle Conflict
Principled Negotiation

In-class exercise. I have a fine negotiation simulation but it takes time and space to manage it. I suggest we use our exercise time this morning for the budgeting exercise (see below). Tomorrow when we have more space in the building and when we arrive fresh and full of vim and vigor we'll tackle the negotiation exercise. Please read it over and be ready.

10:15

Break

10:30

MANAGERIAL CONTROL AND BUDGETING

Budgeting as a Planning and Controlling mechanism
The budget cycle
Line-item vs Program Budgets & a few other budget types
Output Indicators, Levels of Service and Decision Packages
A few Accounting Concepts
Chart of Accounts and 5 basic types:
Assets
Liabilities
Equity
Revenue (Income)
Expense

Balance Sheet Equation (Assets = Liabilities + Equity)
Debits and Credits and Double-Entry Bookkeepiing
Financial Reports
Balance Sheet
Revenue and Expense Statement
Budget Reports (Expended - Encumbered - Available)

In-class exercise. Please read the Budget Exercise. Do the exercise individually or in teams of two or three (your option). You will have about an hour to work on it. I will provide some work sheets to simplify your task. Post your completed sheets on the wall (line item on top and program beneath); I'll supply the masking tape.

12:00

LUNCH

1:15

DECISION-MAKING

Comments from the morning session
Decision-Making as a Process
Decision Effectiveness Criteria
Goal Achievement (Rationality)
Acceptance (Employee commitment)
Efficiency (Time to make decision)

Vroom-Yetton Model with some Qualifications
A few alternative approaches

In-class exercise. In groups, please consider the cases given to you. (They may come from the book or I may get ambitious and write some (or find some) that are more library oriented. Using the Vroom-Yetton model, reason through the case and determine which approach you would collectively recommend. This evening, describe in your portfolio a recent decision-making activity you participated in or observed. What was the outcome? Was the decision-making method effective? How might you have improved it?

2:30

Break

2:45

POWER AND INFLUENCE

Sources of Power
Influence Style and Tactics
Win-Win Behaviors

In-class exercise. In groups of 5 or 6, try the role play situations designated that are found in Chapter 6, pp. 413-423. Divide your group into subgroups A and B. Within each subgroup select and influencer and a target. Then spend some time analyzing your assigned situation and planning together an effective style and objectives for the influencer. Then, role play the situation with an influencer from subgroup A and a target from subgroup B; other members of both subgroups observe using the observation sheet guideline provided in the text. Before discussing the outcome, role-play the same situation a second time with an influencer from subgroup B and a target from subgroup A. Compare the results and consider how the influence attempt could be improved. If time, each group will be two different situations. For your portfolio, discuss your own prowess (or lack of it) in influencing others. Is there a plan of action you might follow to improve your ability to influence others?

3:50

PREPARATION FOR TOMORROW

Have a nice evening -- See you tomorrow morning!

Back to Schedule
Back to June 17
On to June 24

9:00	REVIEW Questions, Comments, Portfolio Sharing Review Agenda and Adjust as Needed The Problem-Solving Paradigm Ways to Handle Conflict Principled Negotiation In-class exercise. I have a fine negotiation simulation but it takes time and space to manage it. I suggest we use our exercise time this morning for the budgeting exercise (see below). Tomorrow when we have more space in the building and when we arrive fresh and full of vim and vigor we'll tackle the negotiation exercise. Please read it over and be ready.
10:15	Break
10:30	MANAGERIAL CONTROL AND BUDGETING Budgeting as a Planning and Controlling mechanism The budget cycle Line-item vs Program Budgets & a few other budget types Output Indicators, Levels of Service and Decision Packages A few Accounting Concepts Chart of Accounts and 5 basic types: Assets Liabilities Equity Revenue (Income) Expense Balance Sheet Equation (Assets = Liabilities + Equity) Debits and Credits and Double-Entry Bookkeepiing Financial Reports Balance Sheet Revenue and Expense Statement Budget Reports (Expended - Encumbered - Available) In-class exercise. Please read the Budget Exercise. Do the exercise individually or in teams of two or three (your option). You will have about an hour to work on it. I will provide some work sheets to simplify your task. Post your completed sheets on the wall (line item on top and program beneath); I'll supply the masking tape.
12:00	LUNCH
1:15	DECISION-MAKING Comments from the morning session Decision-Making as a Process Decision Effectiveness Criteria Goal Achievement (Rationality) Acceptance (Employee commitment) Efficiency (Time to make decision) Vroom-Yetton Model with some Qualifications A few alternative approaches In-class exercise. In groups, please consider the cases given to you. (They may come from the book or I may get ambitious and write some (or find some) that are more library oriented. Using the Vroom-Yetton model, reason through the case and determine which approach you would collectively recommend. This evening, describe in your portfolio a recent decision-making activity you participated in or observed. What was the outcome? Was the decision-making method effective? How might you have improved it?
2:30	Break
2:45	POWER AND INFLUENCE Sources of Power Influence Style and Tactics Win-Win Behaviors In-class exercise. In groups of 5 or 6, try the role play situations designated that are found in Chapter 6, pp. 413-423. Divide your group into subgroups A and B. Within each subgroup select and influencer and a target. Then spend some time analyzing your assigned situation and planning together an effective style and objectives for the influencer. Then, role play the situation with an influencer from subgroup A and a target from subgroup B; other members of both subgroups observe using the observation sheet guideline provided in the text. Before discussing the outcome, role-play the same situation a second time with an influencer from subgroup B and a target from subgroup A. Compare the results and consider how the influence attempt could be improved. If time, each group will be two different situations. For your portfolio, discuss your own prowess (or lack of it) in influencing others. Is there a plan of action you might follow to improve your ability to influence others?
3:50	PREPARATION FOR TOMORROW