1. Student Organization and Governance. The Information and Library Science Students' Association (ILSSA) is the student organization for all students in the School. Its elected officers are President, Vice President, Secretary, Treasurer, and Galley editor (or editors).
   1. Duties of the ILSSA Officers. The President of ILSSA is responsible for chairing a session at the incoming students' orientation, for chairing ILSSA meetings and determining the agenda, for assigning students to do evaluations of the faculty at the end of each term, for attending faculty meetings (the ILSSA president has a full vote), for serving as the official liaison between the faculty and the students, for consulting on a regular basis with the Dean, and for suggesting to the Dean which students might serve on School committees. The Vice President of ILSSA is responsible for planning the Orientation picnic at the beginning of the Fall term, for arranging the Christmas party and the Spring picnic, and for arranging the annual trip to the Library of Congress in Washington in the Spring. The Secretary is responsible for the minutes, and the Treasurer is responsible for the budget. The Treasurer is also a member of the University's Graduate and Professional Students' Federation.

   2. Term of Office and Meeting Times. Each set of ILSSA officers serves for a calendar year beginning in January and ending in December. The officers arrange the elections which take place in the late Fall. Each year's ILSSA officers determine when they will meet.

   3. Records of the Association. The School shall provide space for the records of the Association which will be maintained in orderly fashion and passed on to the new set of officers each January. At five year intervals, older records will be sorted and boxed for the School's archives. The School has provided a small office for ILSSA in the past and will continue to do so on a space available basis.

   4. Faculty Liaison. One faculty member, appointed by the Dean, serves as a liaison to the Information and Library Science Student Association.

2. Other Student Organizations. Student chapters of the Special Libraries Association and the American Society of Information Science (ASIS) also exist. They coordinate their activities with the parent Information and Library Science Students Association. There is also an informal organization of resident Ph.D. students.

3. Representation at Faculty Meetings and on Standing Committees. The President of the ILSSA or his/her designee attends all faculty meetings as a representative of the student body. He/she has a vote on all issues. An appointed representative of the resident Ph.D. students also attends faculty meetings as a non-voting member. Student representatives serve as voting members on all standing committees as follows:
   • Admissions and Financial Aid Committee - 1 MSLS student
   • Curriculum Committee - 1 MSLS and 1 Ph.D. student
   • Information Resources Committee - 1 MSLS and 1 Ph.D. student
   • Personnel Committee - 1 MSLS and 1 Ph.D. student
   • Research and Doctoral Committee - 1 Ph.D. student

   Student representatives on ad hoc Committees are determined by the nature of the charge.

4. Smith Graduate Research Funds. MS and Ph.D. students are eligible to apply for grants from the Smith Graduate Research Fund. Grants are made for costs of research travel, microfilms, postage and anything else that supports master's paper or thesis research. The maximum amount that may be applied for is $100, made for a period of one year. Applications are available from the Graduate School Office, and must be signed by the Dean and the student's paper advisor. The student's faculty advisor must send a cover letter commenting on the proposed project and the abilities of the student to carry it out. A copy of the form is appended. (Appendix H).

5. Fellowships and Financial Aid. Financial support for graduate students is offered in the form of:
   • Fellowships and Assistantships from the School of Information and Library Science
   • University Fellowships and Assistantships
   • Veterans Benefits
   • Grants and Other Awards sponsored through Federal, State and Private Agencies
   • Student Loans

   Students receiving an award from the University other than a Smith Grant must enroll for at least nine credit hours during any term during the tenure of the award. Students who have service awards that include the summer terms should be enrolled for at least one summer session. Although General Registration (LIBS 400) suffices for the summer term for which enrollment is required, students are strongly encouraged to register for at least one 3-hour course. Details on these awards are available in the current catalog of the School plus a one page information sheet updated annually by the School (included in Appendix H).

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   April 26, 2000.