COLLECTION
DEVELOPMENT POLICY
of
the
LIBRARY OF THE SCHOOL OF
INFORMATION AND LIBRARY SCIENCE
UNIVERSITY OF
NORTH CAROLINA AT CHAPEL HILL
April
24, 1992
I. ADMINISTRATION
A. Purpose
The collection development policy of
the Library of the School of Information and Library Science aims primarily to
support present and anticipated teaching and research needs in information and
library science for students and
faculty of the School. Secondarily it
aims at providing materials for continuing education and professional
development of librarians and information specialists at UNC-CH.
B. Population
(in priority order)
1. Those students enrolled in the master's, doctor's, and certificate of advanced studies programs, and faculty members in the School of Information and Library Science
2. Those students in the other schools or
departments of UNC-CH who take courses in the School
3. The students, faculty and staff of the
University of North Carolina at Chapel Hill
4. Other librarians and information
specialists in the
State of
North Carolina as resources and staffing permit
C. Responsibility
for Selection
The responsibility for selection is
vested in the librarian. It is expected
that the librarian will be assisted by
the faculty, students, and professional librarians in the UNC-CH library
system.
Individual faculty members are encouraged
to make suggestions of items for inclusion in the collection. The librarian is responsible for the overall coordination of collection growth
and for insuring that materials are not overlooked. Budget constraints determine the quantity of materials to be
purchased.
II. POLICIES
PERTAINING TO ALL SUBJECTS AND ALL TYPES OF MATERIAL
A. Added
Copies
Added copies are acquired as the
need is anticipated or experienced, generally after the arrival of the first
copy, and when heavy use warrants purchase of another copy.
B. Titles
Already Available in Other Libraries on Campus
The faculty and the librarian are
very selective in acquiring materials, copies of which are already located
elsewhere in the library system. A decision on such matters is made by the
librarian.
C. Reserve
Materials
Reserve books for assigned reading
are ordered in the ratio of one copy for every ten students in courses. Assigned texts owned by the Library are
placed on reserve. Reserve photocopies
of articles and excerpts from books can be made in accordance with the
following guidelines:
1.
The library may make only one photocopy of requested articles or
chapters
2. If
the faculty member needs more than 1 photocopy, the faculty member may make not
more than 1 copy per 15 students up to a maximum of 5 copies on reserve
3. Photocopies
are the property of the faculty member and will be returned to the faculty
member at the end of the semester
4. Use
of the same photocopied material in succeeding semesters will require the
faculty member to sign a statement that he/she has permission from the
copyright holder or he/she believes the copying and use of the material
complies with the law
D. Retrospective
Collection Development
Retrospective collection development
is carried on in specific areas as determined in consultation with interested
faculty. The needs of on-going research
in the School will be balanced against attempts to assure comprehensiveness in
the collection.
Faculty may make suggestions for
retrospective collection development projects.
A proposal with an estimate of the number of titles, the cost to complete
the project, and the availability of materials should be developed in
cooperation with the librarian, and be brought to the Information Resources
Committee for discussion. The librarian
reports yearly on retrospective collection development, including the status of
projects in progress, proposed new areas for development, and general
availability of funds.
E. Gifts
The library receives gift materials
from many sources. They are added to
the collection according to the same criteria as those applied to purchased
materials.
The library reserves the right to
dispose of gift materials in any way it sees fit.
F. Materials
Outside of Information and Library Science
The library does not acquire
examples of materials outside the field of information and library science for
instructional use, e.g. reference works, issues of periodicals in other fields,
popular novels, and vanity press books.
G. Replacements
Replacement copies are purchased
after considering the following factors:
1. The expected use of the title in the future
2. Past use
3.
Whether the information in the book is superseded by new material already held in the library
4.
Whether the title is out-of-print
5.
The number of copies held in the library system
6.
Whether a new edition is expected shortly.
III. MONOGRAPHS
A. Information
and Library Science
The library attempts to provide a
comprehensive collection of materials about information and library science. Materials are purchased primarily in English
with some attention given to substantive works on library and information
science in other languages. The area
studies bibliographers also purchase some materials for the Library and
Information Science Library, thereby providing coverage of Slavic, Asian and
Latin American languages and countries.
The Library maintains a retrospective collection.
Acquisition emphasis is on current
titles. Retrospective collection
development is undertaken where need is identified and budget restraints
permit.
B. Related
Fields
Materials in related fields are
purchased on a highly selective basis, not aimed at providing a comprehensive
collection but at supplementing the information and library science
materials. Preference is given to
titles that are:
1. Required reading in an information and
library science course
2. Needed to support on-going research of
doctoral students and faculty
3. Related to the information and library
science curriculum and unavailable elsewhere on campus
4. Significant books of the subject field
in question
5. Owned elsewhere on campus, but not
readily available to our students and faculty,because heavily used by other
patrons
6. Of high quality and well reviewed
Areas generally considered as
related fields are as follows:
Artificial
Intelligence
Book Arts
Computational
linguistics
Computer Science
Communication and
Mass Media
Education
Folklore
Higher Education
Historiography
Instructional
Technology
Lexicography
Linguistics
Management and
Administration
Operations Research
Oral History
Organizational
Behavior
Popular Culture
Publishing
Research Methods
Technology and
Innovation
Sociology
Faculty are invited to suggest
additions to this list as interests in the field of library and information
science change. Faculty outside the
School with expertise in these areas may be consulted.
C. Children's
and Young Adult Materials
This is the main collection of materials for children
and young adults on the UNC-CH campus.
Since the School teaches the materials courses for the School of
Education, this Library provides a variety of materials in all formats to
students.
1.
Juvenile Collection
The Library maintains a standing
order for:
Caldecott and Newbery award and
honors books
American Library
Association Notables
School Library Journal
Best Books (cross-checked with ALA Notables to ensure we do not duplicate books
on the ALA list)
Mildred L. Batchelder
Award and Honors
Coretta Scott King Award
and Honors
Kate Greenaway Medal
winners and recommended
Carnegie Medal winners
and recommended.
The library purchases other award-winning books selectively, and
does not duplicate juvenile books held by other libraries on campus.
In addition current review media,
evaluation tools, and published lists are reviewed on a continuing basis in
order to identify materials for the collection. Only those books identified by faculty as reading for courses in
the school are selected.
2. Juvenile
Historical Collection
Older juvenile materials, not
suitable for a current collection, are maintained as a Juvenile Historical
Collection.
D. Reference
Materials, Indexes, Abstracts, and Encyclopedias
A comprehensive collection of library
and information science reference books in English is maintained. Those foreign language reference materials deemed
most useful are also collected. Certain
general reference materials needed to facilitate the normal study and research
of students and faculty are collected, but because of the proximity of other
libraries, the School of Information and Libary Science Library does not
maintain an up-to-date reference collection in all subject areas, either as a
model or as examples of materials.
The Library subscribes to the major indexing and
abstracting services in the field of library and information science, but does
not acquire subject indexes and abstracts in other fields.
The Library buys a new edition of a
standard general encyclopedia at least every ten years, funds permitting. Subject encyclopedias are added only if they
are received as gifts.
E. Publications
of Major Professional Societies
The Library receives on standing
order all publications of the American Library Association, and the A.L.A. Association of College and Research
Libraries. The library also receives
publications through the SILS membership in the American Society for
Information Science, the Special Libraries Association, and the Association of
Library and Information Science Educators.
IV. SERIALS
A.
Journals
The library subscribes to most
periodicals and newsletters indexed in Library Literature and in Library
and Information Science Abstracts.
Other significant periodicals related to the work of the school are
evaluated on the basis of price, availablity and language, and are also
purchased. Titles that are duplicated
elsewhere in the library system must be justified to the Serials Committee of
the Administrative Board of the University Library.
B.
Annual Reports and Newsletters
The Library acquires and binds the
most important annual reports, newsletters, statistical reports, yearbooks and
proceedings from the following sources:
1. International Library Associations
2. Public Libraries, with special
consideration given to publications of public libraries in the Southeast
3. State Libraries and State Library
Commissions
4. American and Foreign National Library
Associations
5. State Library Associations
6. College and University Libraries which
are members of the Association of Research Libraries and other college and
university libraries, as representative examples of small or medium-sized
libraries, public and private.
7. Cooperatives--groups such as OCLC and
SOLINET
8. Library and Information Science
Schools, Library and Information Science School Student Associations and Alumni
Associations
9. Library and Information Science School
Catalogs and Self-Studies (an attempt is made to maintain complete files for
accredited American and Canadian Library and Information Science schools)
10. Newsletters from vendors of library and
information science products
D. Irregulars
and Annuals
The selection procedures and
decisions for irregulars and annuals are much the same as those for periodicals
and newsletters. Occasionally, titles
outside the field are purchased for general reference. In the event that a title not in the field
is too expensive, duplicated heavily elsewhere on campus, or of questionable
use, either the routing of superseded issues will be arranged with Davis
Library, or a non-standing order purchase will be made every three or four
years.
V. AUDIOVISUAL
MATERIALS
A. Equipment
Compatibility
All material purchased must be
compatible with existing equipment in the school or on the UNC-CH campus. However, changing technology may necessitate
the purchase of equipment or materials not yet available on campus.
B. About
Information and Library Science
Preference is given to audiovisual
materials relating to information and library science based on the following:
1. Expected use--materials to be used in
connection with a course on a continuing basis are given higher priority
2. Currency of information contained in
the material
3. Quality of production
4. Non-availability of the same
information in printed format
5. Reasonableness of price
6. How quickly the material will be
outdated
7. Availability of preview
8. Level of faculty interest
9. Availability through interlibrary loan--e.g.,
NCCU or NCSU
10. Published reviews of the materials
VI. OTHER TYPES OF MATERIALS
A. Vertical
Files
The Information and Library Science
Library maintains a wide variety of vertical files for various types of
materials in the collection. Files are
created as the need is indicated. The
librarian will consult interested faculty in considering new areas for the
collections.
1. Vertical File of Ephemera
Ephemeral
materials are received as free samples
through order with a free request letter, and from donations of librarians,
faculty and students. This vertical
file is weeded on occasion to remove outdated materials.
Most
of these materials are single sheets, pamphlets, flyers, and pictures. (More substantial materials with text, reports, and policy statements are
cataloged.)
2. Vertical file collections of permanent
materials, of the following types of materials are held for relatively long
periods of time:
a. Library Guides and Handbooks
b. Minutes of the ALA
c. Reports
of the Council on Library Resources Fellowship recipients
d. Library Building Prospectuses,
dedication programs, floor plans, photographs and related documents
B. SILS Master's Papers and Doctoral
Dissertations
Of the two copies of each Paper, the
first is kept for permanent reference, the second is subject to loan.
C.
NTIS and ERIC Documents
The Library selectively buys NTIS and ERIC documents as they are
reviewed in the information and library science literature. Since the Davis Library receives a standing
order to all ERIC documents and NC State University receives all NTIS
publications, titles obtained for the SILS library are carefully selected,
based on predicted general interest or heavy use.
D. Theses
and Dissertations
The Library purchases on standing
order copies of all doctoral dissertations completed in ALA-accredited schools
and in other departments or programs in American universities if the
dissertations are about information or library science.
E. Publisher's
Catalogs
Catalogs from publishers of juvenile
materials and of materials in the subject areas collected by the Library are
collected and maintained in a file.
F.
Certification Requirements
Information on certification
requirements for public librarians and for school librarians in all the states
of the United States are held and are updated regularly.