Project Management and Implementation
INLS 525: Managing Electronic Records
Week 15 (4/23)
Pick Two:
Web Archiving Options
| Capture Mechanism | Access Mechanism | Verdict |
|---|
| Adobe Acrobat | PDFs | Not good (usually lousy) |
| HTTrack | Local copy of the site & a browser | Okay (usually) |
| HTTrack | Local copy of the site in a virtual machine w/ contemporary operating system, browser, and plug-ins. | not fast/easy (yet) |
| Heritrix | Wayback & Nutchwax OR WERA | not fast/easy |
| Archive-It or WAS | Service provided portal | not cheap (well, not free) |
| WAIL | WAIL | ? |
HTTrack, Heritrix, Wayback, Nutchwax, WERA, Archive-It, WAS, & WAIL
- Build Alliances (tailor & deliver a message)
- Functional or Macro-Appraisal
- Recognize a lot of stuff has no value
- Distributed Custody... i.e. recognize you don't have the capacity
- Prefer audit trails over snap-shots
-
While waiting for RM systems with disposition triggers:
- Functional area folder structures
- Naming conventions
- Ensure any EDMS supports sound RM practices
- Maintain all older versions of insert time-based system here allowing for a reconstruction of the site as it was seen.
You can't do everything
...here is the stark bottom line: unless you can get substantial new financial and human resources, you will need to stop doing something important that you are now doing, and reallocate significant resources to electronic records, period. There is no other way. That requires, in the first instance, an act of personal will and professional commitment, not technological infrastructure or digital expertise. The will to change must come first, and I suggest that it will be your hardest decision.
— Cook
Consider:
- Principles, methods and processes
- Which would be essential, even if you were working in a small resource-poor environment?
- What strategies might you adopt to tackle electronic record keeping if you were the only archivist or records manager working in an organization?
Program Skill Acquisition
- adding that responsibility to existing positions (94%)
- recasting an existing position (37%)
- creating new positions (46%)
Personal Skill Acquisition:
- Conferences
- on the-job training
- workshops
- independent study
10 Lessons Learned
- Seek Help from Others
- We Get Extra Points for Copying off our Neighbors
- YMMV (Your Mileage May Vary)
- You too Can be a "Techie"
- Open Systems Are Our Friends
- We Have to Pick our Battles
- Remain Flexible
- Learn and Address Concerns of Multiple Stakeholders
- Explore Multiple Modalities
- It Will only Break if we Don’t Play with It
Course Lessons
- Reinforcements of things you've seen/learned in other SILS classes?
- Surprises – what you didn't expect, didn’t know
Where are you going?
- Professional applications of skills/knowledge from this course?
- How might it fit into your professional goals?
Questions, Comments, and/or Accusations?
Course Evaluations