Access & Use
INLS 525: Managing Electronic Records
Week 14 (4/16)
Presenter Notes
Planning
CTG "Opening Gateways"
Use cases (IIPC)
Example worksheet
Presenter Notes
CTG "Opening Gateways"
Preliminary Program Description
Profile of Characteristics
Users, uses, suppliers, and content
Organizational structure & context of the access program
Diagnostic Tool (
how flexible can you be?
)
Program Design Tool
Custodial
Distributed
Combined
Cost Estimation Tool
Presenter Notes
3 Questions
What are you providing access to?
What do your users need or expect?
What can you actually do?
Presenter Notes
Issues
Record Format
Description & Discovery (
discussed last week
)
Request Management
Delivery
Security
Copyright
Customer Service & Support
Presenter Notes
Born-Digital in ARL: Access Challenges
Sensitivity of materials
Copyright & Intellectual Property
Privacy/Personally Identifiable Information
Lack of IT infrastructure
User interface
Integrating multiple systems
Big files
Arrangement & Description
Policies
Processes
Tools
Presenter Notes
Why Restrictions?
Loss
Copyright
Privilege
Presenter Notes
Donor Fears
The Unknown
Misrepresentation
Presenter Notes
User Identification
Presenter Notes
Degrees of Restriction
Local access only computer w/o copying
Remote access w/o (perfect) copying
Controlled access w/ download limit controls
Free copying
Presenter Notes
Copyright
Fair Use?
Indemnification
Licensing in Donor/Transfer Agreements?
Researcher Use Agreements?
Digital Rights Management (DRM)
... is an arms race.
Presenter Notes
Some Future Use Projections
Parallel moves toward & away from item-level focus
More macro-level tools & methods
Federated search
Data mining in large data sets
Network analyses
Visualizations (e.g.:
Email
&
Twitter
)
Access at point of interest (mobile computing)
Computer-supported redaction
Presenter Notes
Scenarios
Files & Folders
Email
Local Media
Local Computer Station (e.g. Duke, Emory, British Library)
Webserver (e.g.
Bentley
)
Existing Document Management Systems
3rd Party Systems
Email
Applications
Websites
Social Media
Web capture (e.g. Archive-It)
API capture (e.g.
ThinkUp
)
Presenter Notes
Table of Contents
Table of Contents
Access & Use
1
Planning
2
CTG "Opening Gateways"
3
3 Questions
4
Issues
5
Born-Digital in ARL: Access Challenges
6
Why Restrictions?
7
Donor Fears
8
User Identification
9
Degrees of Restriction
10
Copyright
11
Some Future Use Projections
12
Scenarios
13
Help
Help
Table of Contents
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Exposé
ESC
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e
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p
Source Files
s
Slide Numbers
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Notes
2
Help
h