Defining "Repository"

INLS 525: Managing Electronic Records

Week 10 (3/19)

Access, Openness, & Discovery

Week 8 summary:

Freedom of Information Act (FOIA)
Open Record Laws
Discovery
Privilege
Federal Rules of Civil Procedure
Warrant

A society or culture endorses certain record keeping procedures and endows them with the ability to create trustworthy records.
Standards

A Framework of Guidance for Building Good Digital Collections

3rd edition, December 2007

A NISO Recommended Practice

Collections
Objects
Metadata
Initiatives

Collections' Principles

... an explicit collection development policy.
... described so that a user can discover characteristics of the collection ... any information significant for determining the collection's authenticity, integrity, and interpretation. (emphasis added.)
... is curated, which is to say, its resources are actively managed during their entire lifecycle.
... is broadly available and avoids unnecessary impediments to use. Collections should be accessible to persons with disabilities, and usable effectively in conjunction with adaptive technologies.
... respects intellectual property rights.
... allows standardized measures of usefulness to be recorded.
... interoperable.
... integrates into the users own workflow.
... sustainable over time

Objects' Principles

... exists in a format that supports its intended current and future use.
... preservable.
... meaningful and useful outside of its local context.
... named with a persistent, globally unique identifier that can be resolved to the current address of the object
... can be authenticated
... has associated metadata

Metadata's Principles

... conforms to community standards ... appropriate to the materials ... [and] users of the collection.
... supports interoperability
... uses authority control and content standards to describe objects and collocate related objects.
... conditions and terms of use
... supports long-term curation and preservation
... are objects themselves and therefore should have the qualities of good objects, including authority, authenticity, archivability, persistence, and unique identification.

Initiatives' Principles

... has a substantial design and planning component.
... an appropriate level of staffing with necessary expertise to achieve its objectives.
... best practices for project management.
... has an evaluation component.
... markets itself and broadly disseminates information about the initiative's process and outcomes.
... considers the entire lifecycle of the digital collection and associated services

System

a regularly interacting or interdependent group of items forming a unified whole

Open Archival Information Systems (OAIS)

Doing things on one perfectly coordinated centralized platform is a massive act of hubris.

— Clifford Lynch, DigCCurr, 2009

Microservices

What OAIS is...

an Archive — OAIS

Ockerbloom, 2008

Vocabulary
Data model
Required responsibilities
Recommended functions

It's only a model. — Patsy

Archival Information Package (Detail View) (Fig. 4-18)

Composite of Functional Entities

Functions of the Administration Functional Entity (Fig. 4-5)

Administration Context Diagram (Fig. 4-9)

InterPARES 2 Project Book: Appendix 14

http://www.interpares.org/displayfile.cfm?doc=ip2COP_diagrams(complete).pdf

InterPARES 2 Project Book: Appendix 14

http://www.interpares.org/displayfile.cfm?doc=ip2COP_diagrams(complete).pdf

Trusted Repositories Authentication Checklist (TRAC)

[TRAC is] a framework of attributes and responsibilities for trusted, reliable, sustainable digital repositories capable of handling the range of materials held by large and small cultural heritage and research institutions.

Requirements for bodies providing auditing services: ISO 16919
Audit standards: ISO 16363

See also DRAMBORA (DCC) & Nestor (Deutsche Nationalbibliothek)

TRAC

Organizational Infrastructure
- Governance and organizational viability
- Organizational structure and staffing
- Procedural accountability and policy framework
- Financial sustainability
- Contracts, licenses, and liabilities
Digital Object Management
- Ingest: acquisition of content
- Ingest: creation of the archivable package
- Preservation planning
- Archival storage & preservation/maintenance of AIPs
- Information management
- Access management
Technologies, Technical Infrastructure, & Security
- System infrastructure
- Appropriate technologies
- Security

ISO 16919: Requirements for auditing bodies

Principles (adopted from ISO/IEC 17021:2006)

Impartiality
Competence
Responsibility
Openness
Confidentiality
Responsiveness to complaints

ISO 16363: Audit & Certification

Organizational Infrastructure
- Governance & organizational viability
- Organizational structure & staffing
- Procedural accountability & preservation policy framework
- Financial sustainability
- Contracts, licenses, & liabilities
Digital Object Management
- Ingest: Acquisition of Content
- Ingest: Creation of the AIP
- Preservation planning
- AIP preservation
- Information management
- Access management
Infrastructure & Security Risk Management
- Technical infrastructure risk management
- Security risk management