INLS 525: Managing Electronic Records
Week 1 - Introductions & Recordness
January 15th, 2013
Who am I?
- B.S. in Information Systems from Brigham Young University - Idaho
- M.S.I in Archives and Records Management from the University of Michigan
- Electronic Records Archivist, Duke University Archives
What are we learning about?
Who are you?
- Name
- Primary interest for this class
- Experience w/ information systems design, development, administration, or development
- Experience w/ use or management of institutional records or archival materials
The Syllabus
- Course Expectations
- Evaluation & Assignments
- Key Dates
Electronic Recordness
What is a record?
- SAA Glossary
- Federal Records Act
- Freedom of Information Act
- International Standards Organization
- Sedona Conference
Records as Persistent Representations
Records are "persistent representations of activities, created by participants or observers of those activities or by their authorized proxies."
Geoffrey Yeo, "Concepts of Record (1): Evidence, Information, and Persistent Representations." American Archivist; Vol. 70; Fall/Winter 2007; pp 315-343
Layers of Interpretation
![Layers of Interpretation](images/layers_interpretation.png)
![Blog Front Page](images/blog-front.png)
![Blog PDF Capture](images/blog-pdf.png)
![Blog RSS Page](images/blog-RSS-ff.png)
![Blog RSS Code](images/blog-RSS.png)
![WordPress Database ERD](images/blog-erd.jpg)
PREMIS Data Model
![PREMIS Data Model](images/premis-data-model.png)
PREMIS Example: Blog
![PREMIS example of the data model elements in regards to a blog.](images/premis-data-model-blog-example.png)
Next week's writing assignment
- David Lake v. City of Phoenix
- Describe the decision and dissent's definition of "record" using the terms of the PREMIS Data Model.
- Which argument do you agree with and why?
3 Fundamental Aspects of a Record
![Borromean rings. The three rings are entitled: content, context, and structure.](images/borromean_rings.png)
4 Characteristics of Records
- Authentic
- Reliable
- Usable
- Demonstrate Integrity