IV.FINANCE - Questionnaire

ASSOCIATION FOR LIBRARY AND INFORMATION SCIENCE EDUCATION

STATISTICAL REPORT

PART IV

INCOME AND EXPENDITURE

Please complete the following contact information identifying the person completing this part of the Statistical Report. This will help if questions arise in interpreting the data. Please be sure to return this cover sheet with the questionnaire.

Name:

Title:

Phone Number:

Fax Number:

Email Address:

University:

If questions arise in completing this part of the questionnaire, or if you have comments on its content, please contact the author of this section:

Fred W. Roper

College of Library and Information Science

113 Davis College

University of South Carolina

Columbia, SC 29208

Telephone: 803-777-3858

Fax: 803-777-7938

Email: froper@sc.edu

PART IV: INCOME & EXPENDITURE

The questionnaire on Income & Expenditure includes three sections:

A. Expenditures;

B. Sources of Funds;

C. Items Not Included in the LIS School Budget.

For Sections A (Expenditures) and B (Sources of Funds), please include only figures for items that are part of the LIS school budget, over which the school has direct control. Both summer session and academic year budgets should be included. Salaries, services, and materials provided without budget charge by the parent institution should be listed in Section C. Please review all categories of information requested before answering.

Reporting Period. (Please use and indicate the 12-month period which includes the 1998-99 academic year):

_______________ _______ through _______________ _______

(Month) (Year) (Month) (Year)

A. EXPENDITURES

1. Salaries and Wages

Please record in column (01) the total amount spent for each category of personnel. Then indicate how much of the amount spent for each category is allocated (actual or estimated in dollars) to each of the six activities designated in the right-hand columns [(02) - (07)].

PERSONNEL	TOTAL SPENT (01)	Amount Allocated (Actual or Estimated) to Each Activity
PERSONNEL	TOTAL SPENT (01)	Instruction (02)	Administration (03)	Library (04)	Computer Lab (05)	Research (06)	Other* (07)
a. Faculty*
b. Specialist*
c. Clerical
d. Students
e. Fringe Benefits**
COLUMN TOTALS

The total in Column 1 should equal the sum of the totals in Columns 2, 3, 4, 5, 6 and 7:

(01) = (02) + (03) + (04) + (05) + (06)+ (07)

* See top of page 2 of this section for definition of terms.

** Total of fringe benefits, if NOT already included in a-d above.

**Definitions of Terms

Faculty:

This category includes all individuals in the educational program who hold the title of lecturer, instructor, or professor (all levels), including those with titles preceded by the term “visiting”, “adjunct”, “clinical”, or any other designation. This category would normally include program deans or directors unless they do not hold professorial rank. In allocating the funds spent for faculty, salaries, administrative or research activities that are considered to be a normal responsibility of teaching faculty (e.g., committee work, unfunded research) should not be prorated unless individuals have been given specific release time for such work; otherwise, faculty salaries should be listed entirely under “Instruction”. Student teaching assistants and other graduate assistants funded by the library school SHOULD BE included here and NOT be included under Student Aid, A.2.d.ii.

Specialists:

This includes all LIS school staff members who serve in support activities such as librarians, technology specialists, laboratory technicians, administrative assistants, publication program directors, editors, placement officers, admissions officers, and other personnel.

Other Activities:

This includes specially funded workshops and institutes not part of the normal teaching efforts, separate from the library, computer lab(s), publication programs, and other services.

2. Operating Expenses

(A) Teaching and Administration (Report library and computer labs separately if funded

by the School in Sections B and C below)

i. Supplies __________(08)

ii. Communications (including telephone, postage) __________(09)

iii. Equipment (For faculty, staff, or classroom use only)

(a) Purchase __________(10)

(b) Rental __________(11)

Total Equipment [(10)+(11)+(12)] __________(13)

iv. Travel

(a) Administration __________(14)

(b) Faculty __________(15)

field trips) __________(16)

Total Travel [(14)+(15)+(16)] __________(17)

v. Duplicating/printing costs __________(18)

vi. Dues, subscriptions, memberships __________(19)

vii. Insurance __________(20)

viii. Advertising __________(21)

ix. Other (specify type and amount):

_______________________ __________(22)

_______________________ __________(23)

_______________________ __________(24)

_______________________ __________(25)

Total Other Expenses [(22)+(23)+(24)+(25)] __________(26)

TOTAL TEACHING AND ADMINISTRATION EXPENSES

[(08)+(09)+(13)+(17)+(18)+(19)+(20)+(21)+(26)] __________(27)

(B) LIS School Library

i. Collection __________(28)

ii. Equipment

(a) Purchase __________(29)

(b) Rental __________(30)

Total Equipment [(29)+(30)+(31)] __________(32)

iii. Other (Specify type/amount)

(a) ________________________ __________(33)

(b) _______________________ __________(34)

Total other [(33)+(34)] __________(35)

TOTAL LIBRARY SCIENCE EXPENSES [(28)+(32)+(35)] __________(36)

i. Manuals, Software __________(37)

ii. Equipment

(a) Purchase __________(38)

(b) Rental __________(39)

Total Equipment [(38)+(39)+(40)] __________(41)

iii. Other (Specify type/amount)

(a)_______________________ __________(42)

(b)_______________________ __________(43)

Total other [(42) +(43)] __________(44)

TOTAL COMPUTING LAB EXPENSES [(37)+(41)+(44)] __________(45)

(D) Funded Research Total __________(46)

(E) Student Aid (excluding teaching assistants and graduate assistants)

i. Fellowships and Scholarships __________(47)

ii. Other (Specify type and amounts)

(a) _________________________ __________(48)

(b) _________________________ __________(49)

Total Other [(48)+(49)] __________(50)

TOTAL STUDENT AID [(47)+(50)] __________(51)

(F) Continuing Education, Workshops, Institutes __________(52)

(G) Other Expenses (Specify type and amount):

(a) ____________________________ ___________(53)

(b) ____________________________ ___________(54)

Total Other Expenses [(53)+(54)+(55)] ___________(56)

3. Summary of Expenditures

(A) Salaries and Wages (Total from Column (01), page 1) __________(57)

(B) Operating Expenses [(27)+(36)+(45)+(46)+(51)+(52)+(56)] __________(58)

TOTAL EXPENDITURES [(57)+(58)] __________(59)

B. SOURCES OF FUNDS - INCOME

1. Parent Institution __________(60)

2. Federal Grants/Contracts __________(61)

3. CE Activities __________(62)

4. Endowment/Trust Funds __________(63)

5. State/Provincial Grants/Contracts __________(64)

6. Other (specify type and amount):

a. ___________________________ __________(65)

b. ___________________________ __________(66)

c. ___________________________ __________(67)

Total Other [(65)+(66)+(67)] __________(68)

TOTAL SOURCES OF INCOME

[(60)+(61)+(62)+(63)+(64)+(68)] __________(69)

Line (69) should be consistent with line (59). If totals differ widely, please explain below:

a. If expenditures are greater than income, how is overage covered?

_____________________________________________________________________

b. If income is greater than expenditures, can funds be carried forward to next fiscal year?

______ yes ______ no

Comment:

_____________________________________________________________________

C. ITEMS NOT INCLUDED IN THE LIS SCHOOL BUDGET

If the parent institution (and/or its library or computer service organization) furnishes services and materials or provides benefits without budget charges, these items should be listed here. DO NOT list general institutional services such as heating, ventilation, or other maintenance costs unless they are specifically credited to the school’s budget. Please specify item and amount:

_________________________________ __________(70)

_________________________________ __________(71)

_________________________________ __________(72)

_________________________________ __________(73)

_________________________________ __________(74)

_________________________________ __________(75)

_________________________________ __________(76)

_________________________________ __________(77)

_________________________________ __________(78)

TOTAL __________(79)

D. Funding from Parent Institution

1. Is the funding to the LIS school from the parent institution directly dependent upon:

FTE? _____yes ______no

Head count? _____yes ______no

# credit hours generated _____yes ______no

Other? (please indicate)

________________________________________________________

2. Did you receive an increase in funds from your parent institution in this reporting year?

______yes ______no

3. If no, was your budget reduced or was it held at the same level as the previous year?

_____________________________________________________________________

4. What is the budget outlook for your program for next year?

_____________________________________________________________________

E. LIS Library

1. Is there an LIS library that is in a separate location from the main university library or that is a discrete unit within the main university library?

_____yes _____no

If the answer to No. 1 is yes, please answer the following:

2. Is the LIS library administratively a part of the main university library?

_____yes _____no

3. Does the LIS school provide all or most of the support for the LIS library?

_____yes _____no

4. Is the Librarian of the LIS library funded by the LIS school?

_____yes _____no

F. LIS Computer Lab

1. Is there an LIS computer lab that is in a separate location from the main university computer support facility?

_____yes _____no

If the answer to No. 1 is yes, please answer the following:

2. Is the LIS computer lab administratively a part of the main computer support service?

_____yes _____no

3. Does the LIS school provide all or most of the support for the LIS computer lab?

_____yes _____no

4. Is the Lab supervisor of the LIS computer lab funded by the LIS school?

_____yes _____no

PERSONNEL

SPENT

Amount Allocated (Actual or Estimated) to Each Activity

Administration

COLUMN

TOTALS

(B) LIS School Library