By-Laws of the Information and Library Science Student Association of the University of North Carolina at Chapel Hill

  • The officially recognized students’ organization of The School of Information and Library Science of the University of North Carolina at Chapel Hill shall be called the Information and Library Science Student Association (ILSSA).
  • The endeavors of the Association shall include the following:
    • To provide professional, social, and educational activities for the students and to serve their other needs;
    • To provide open lines of communication among faculty, administration, and students;
    • To provide the means by which students' views may be heard and acted upon;
    • To maintain a flow of information among student associations within the School of Information and Library Science.
  • All graduate students enrolled in the School of Information and Library Science shall be voting members of ILSSA. All undergraduates enrolled in the Undergraduate Major and Minor in Information Systems program shall be non-voting members of ILSSA. Full membership and participation is extended without regard to race, color, religion, national origin, disability, age, veteran status, sexual orientation, or gender.
  • Anyone, including students, faculty, and guests, may attend ILSSA functions, unless otherwise announced.
  • The officers of the Association shall be the following:
    • President
    • Vice-President
    • Technical Coordinator
    • Treasurer
    • Community Development Chairs (2)

    ILSSA shall be responsible, with the consent of the other student association presidents, for the logistical coordination of the other student association elections: the American Society for Information Science and Technology (ASIST), the Special Libraries Association (SLA), the Student Chapter of the American Library Association (SCALA), the Student Chapter of the Society of American Archivists (SCOSAA) and the Art Museum Library and Information Science Students (AMLISS). All elections shall take place in early November.

    Election of ILSSA officers shall be by a general and secret ballot vote of the members.

    There shall be one candidate elected for each office (excepting the Community Development Chairs). Winners of the election shall be determined by a majority vote when two people are running for an office. If more than two people are running for an office, the winner shall be determined by a plurality of votes. In the case of a tie, a run-off election will be held and the winner chosen by a majority vote.

    All candidates for office must be full-time Master's students in the School of Information and Library Science. All candidates shall have the intention of remaining in the School of Information and Library Science for the proposed term of office at the time of election. Part-time students interested in running for an office must petition to do so.

    Term of office shall be one calendar year. Elected officers will assume their positions beginning immediately following the SILS Holiday Party.

    In the event that the President is unable to serve his or her full term, the Vice-President shall succeed to that office and appoint a new Vice-President who shall serve the remainder of the term.

    In the event that the Vice-President is unable to serve his or her full term, the President shall appoint a new Vice-President who shall serve the remainder of the term.

    In the event that the Treasurer, Technical Coordinator, or Community Development Chair(s) is unable to serve the full term of office, a new officer shall be appointed by consensus of the remaining officers until such time as new officers are installed. Vacant offices shall be filled within a period of six weeks from the time the offices fall vacant.

  • It is the responsibility of ILSSA President to select and recommend to the Dean student representatives for all faculty committee openings and the representative to faculty meetings. These positions are generally selected in early August.
  • The Association shall hold at least one general meeting during each administrative term.

    Special meetings shall be called by the President when necessary. Any open meeting shall be announced at least 48 hours in advance, with notices posted on the sils-students listserv as well as on ILSSA's bulletin board. All meeting cancellations shall be posted in advance on the sils-students listserv and the ILSSA bulletin board.

    Any ILSSA officer may call a closed executive meeting.

    Special meetings may also be called by petition of one-third of the graduate students of the School of Information and Library Science. Such petitions shall be made to the President of the Association.

  • Amendment to these by-laws shall be made by a two-thirds vote of the members present at any one meeting, provided a quorum is reached. Quorum is defined as not less than six members present.