INLS 525: Managing Electronic Records

Week 1 - Introductions & Recordness

January 15th, 2013

Who am I?

• B.S. in Information Systems from Brigham Young University - Idaho
• M.S.I in Archives and Records Management from the University of Michigan
• Electronic Records Archivist, Duke University Archives

What are we learning about?

Who are you?

• Name
• Primary interest for this class
• Experience w/ information systems design, development, administration, or development
• Experience w/ use or management of institutional records or archival materials

The Syllabus

• Course Expectations
• Evaluation & Assignments
• Key Dates

Electronic Recordness

What is a record?

• SAA Glossary
• Federal Records Act
• Freedom of Information Act
• International Standards Organization
• Sedona Conference

Records as Persistent Representations

Records are "persistent representations of activities, created by participants or observers of those activities or by their authorized proxies."

Geoffrey Yeo, "Concepts of Record (1): Evidence, Information, and Persistent Representations." American Archivist; Vol. 70; Fall/Winter 2007; pp 315-343

Layers of Interpretation

PREMIS Data Model

PREMIS Example: Blog

Next week's writing assignment

• David Lake v. City of Phoenix
• Describe the decision and dissent's definition of "record" using the terms of the PREMIS Data Model.
• Which argument do you agree with and why?

3 Fundamental Aspects of a Record

4 Characteristics of Records

• Authentic
• Reliable
• Usable
• Demonstrate Integrity